Stop quoting jobs from memory

A Google Sheets calculator for landscaping, cleaning and handyman crews. Enter hours and materials once, and get the same total whoever prices the job.

$19 Buy on Gumroad

The Job Quote Calculator with a landscaping job filled in: four labour lines totalling $225.00, three material lines totalling $76.50, then markup and tax bringing it to a $387.13 quote. — The sheet as it ships, with the sample job already in it. Row 20 down is all live formulas.

Before and after

If your team quotes out of their head, off a napkin, or from a spreadsheet that has grown too messy to trust, every quote takes longer than it should and no two people price the same job the same way.

Now

Two crew leads quote the same job $200 apart.
Markup gets applied sometimes, forgotten other times.
Tax is added at the end, by hand, on a phone calculator.
Nobody can explain how last month's quote was reached.

With this sheet

Labour and materials in fixed sections, totalled by formula.
Markup and tax are two cells, applied to every quote alike.
A rate card tab keeps everyone pricing off the same numbers.
The quote shows its own arithmetic, line by line.

What is inside

Quote Calculator tab: job header, a labour section of task, hours and rate that totals itself, a materials section of item, quantity and unit cost, and a summary that applies your markup and tax to reach the final quote.
Rate Card tab: reference hourly rates across landscaping, cleaning and handyman work, so the team prices off one source.
Instructions tab: a six step quickstart, done in under five minutes.
Sample job included: a landscaping mow and mulch job, pre-filled, so you see the sheet working before you touch a cell.

The Rate Card tab listing seven reference tasks across landscaping, cleaning, and handyman work, each with a suggested hourly rate range. — The Rate Card tab: a starting point to overwrite with your own numbers, not a rule you are locked into.

Who it is for

Owner-operators and office managers at 2 to 20 person service businesses: landscaping crews, cleaning companies, handyman and trade contractors who quote from memory or from a spreadsheet nobody fully trusts.

Questions

Do I need Google Sheets or Excel?

Google Sheets, free with any Google account, is the primary format. The formulas also work in Excel.

Will this work for a trade that is not landscaping?

Yes. The labour and materials sections are generic to any job-based service business, and the rate card is a reference you can overwrite.

Can I add more line items?

Yes. Insert rows inside the labour or materials block and copy the formula down. The totals pick them up.

Is this a one-time purchase?

Yes. A single purchase, yours to keep, for unlimited jobs.